Advise contributors that you are inviting them to show their work. Give them details
of the exhibition: title, dates, opening hours, conditions for entry, maximum number
of pictures/items and charges. (You will have established the charges that the St
Lawrence Centre will be charging and this will need to be reflected in what you charge
contributors) Include a statement that work is exhibited at the artists' own risk
and that St Lawrence’s is not liable for any loss or damage.
Attach a form for them to confirm they are exhibiting and details of their entries,
give deadline for reply. If you will need help in manning the exhibition (which
must not be left unattended) ask them to let you know when they might be able to
If you are having a Private Viewing, design and invitation, listing exhibiting artists,
Confirm that contributors have been accepted and if appropriate give them details
of the date and time of the Private View enclosing an initial supply of Private View
invitations for them to send to their own contacts and friends. Ask them to ask for
more if required. You will need to include details about delivery of their work
and hanging. Works should have labels on the back giving artist's name, address,
tel no., title of the work, medium and price. A separate label should also be made
for each work, unless you decide to number the works and have a typed catalogue.
Labels should be clear and adopt the same style.
Give times for collection of unsold work, usually the end of the last day of the
exhibition, when cheques and cash from sales are given to the artists and commission/hanging
fee charges collected from them.
Leave at least one clear day for setting up the show. The hanging system of rods
and hooks which hang from the existing picture rail is easy and quick to use. Three-
dimensional work can be displayed on the staging tables which stack on one another.
Usually held on the evening before the opening of the show. The centre has a good
supply of glasses, tea cloths, table cloths and tables, as well as plates and bowls
for holding nibbles. There are washing up facilities. Arrange wines, water and soft
drinks. Village Cellars in South Walsham village may be able to supply on a sale
or return basis.
Blank Sales Sheets should be made, clear and accurate records of sales should be
made by the sitters-in and space left for recording numbers of visitors. Guidance
notes for sitters-in who may not be familiar with St L's and its facilities. Confirm
arrangements for picking up the key to the St Lawrence Centre.